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Facility & Office Management (f/m/x)

  • Hybrid
    • Vienna, Wien, Austria
  • Business Partner: Operational level

Job description

As a management and strategy consultancy, we are shaping the mobility of the future together with top-class clients from the Automotive & Transport, Energy & Environment and Public & Infrastructure sectors. We use the tools of digital transformation to lead legacy-driven players into the future and establish young entrepreneurship in the market.


We are looking for an employee for our Facility & Office area at our headquarter in Vienna.

What you can expect?

  • As part of the Business Partner team, you will work with colleagues from various domains (Finance, People, IT, Brand), act as an interface and provide on-site support in our Vienna office
  • We stand for an open and collaborative team and feedback culture, attach great importance to your professional development and always treat each other as equals
  • You want to work in a team that deals with the development of the individual areas of a company and enjoy exchanging ideas with colleagues across offices
  • In our other office locations (Berlin and Munich) assistants are available to support you in your area of responsibility


Your tasks and responsibilities in your role as Operations Manager: 

  • Office development and defect rectification: Improving the office infrastructure and supporting the set-up of new offices. You will identify and rectify defects independently and seek support from external service providers or property management in the event of major problems.
  • Office access management: Managing access to our office locations.
  • Office materials and supplies: Ensuring the availability and management of office materials, drinks and sanitary products.
  • Labor law requirements: Monitoring compliance with health and safety regulations and maintaining and updating the relevant documentation.
  • Travel processes and administration: Management and optimization of our internal travel booking system as well as responsibility for travel and travel expense processes.
  • Mobility package and company cars: Management of the mobility package and administration of the pool vehicles to ensure efficient use and availability.
  • Process pioneer: You are the internal navigation system and the architect of our processes. Together we make our processes more efficient and smarter.

Your compensation and benefits:

  • Monthly gross salary of EUR 2.800,- depending on experience and qualification
  • Yearly salary increase - because we value your development
  • Buddy-program and a thorough onboarding process for the first 3 months, to smooth your transition
  • Public transport ticket, corporate benefits (discount on various products and services), sports events (registration fee and sport outfit), team events and allcompany events (reTreat, acc'sperience, acc'smas party)
  • Digital by Design: You always work with the latest hard- and software (iPhone & MS Surface, State of the art VR Equipment)
  • Smart-Working: You can work 50% remotely and 50% in our office locations and easily control this via our Flexible Working app
  • Work from anywhere: In addition, you have the opportunity to work from one location (within the EU) for up to 20 working days per year
  • Full-time, 25 vacation days

Job requirements

Requirements for a good fit:

  • Education: Completed technical or commercial training
  • Professional experience: First experience in facility management is required
  • Additional expectations: Good MS Office skills, communication skills, structured, conscientious and proactive way of working and enjoy working in a digital environment
  • Language skills: Excellent knowledge of German and good knowledge of English, at least at B2 level, according to the Common European Framework of Reference for Languages**

* Global scale - Table 1 (CEFR 3.3): Common Reference levels (coe.int)


Why accilium?

accilium is an award winning management and strategy consultancy shaping the future of mobility and energy. We are driven by a powerful mission that emphasizes teamwork and continuous learning. As a result, our growing team of 130+ experts has become a rising star in the industry, earning more and more recognition each day.


If you decide you want to become part of building something great, click "Apply" or contact Katrin Helm at katrin.helm@accilium.com with any questions at any time.


accilium is an equal opportunity employer that is committed to diversity and inclusion in the workplace regardless of race, religion, sexual identity, gender, age or belief. This policy applies to all employment practices within our organization. accilium makes hiring decisions based solely on qualifications, merit, and business needs at the time.

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